Administrative Assistant to the Directors of Research

Job Details

The European Synchrotron, the ESRF, is an international research centre based in Grenoble, France.

Through its innovative engineering, pioneering scientific vision and a strong commitment from its 700 staff members, the ESRF is recognised as one of the top research facilities worldwide. Its particle accelerator produces intense X-ray beams that are used by thousands of scientists each year for experiments in diverse fields such as biology, medicine, environmental sciences, cultural heritage, materials science, and physics.

Supported by 21 countries, the ESRF is an equal opportunity employer and encourages diversity.

Within the Experiments Division, you will work as Administrative Assistant, providing support and assistance to the Directors of Research to manage the division.

In a highly multicultural environment, you will ensure the liaison in administrative matters between the Directors of Research, staff in the Experiments Division, external collaborators and the other Divisions. Your key missions will be to:

  • Participate in the preparation of the Division's regular meetings and the relevant documents, as well as writing minutes in a timely manner;
  • Act as a focal point of contact for the scientists, visitors and other divisions, appropriately managing confidential information as necessary;
  • Monitor the spending of the Experiments Division, follow-up of the general budgets, contracts and purchases, including call for tender processes, in collaboration with the Finance and Purchasing services;
  • Follow-up of the staff plan, recruitments, and contract extensions, in collaboration with the Human Resources service;
  • Build efficiency and effective responsiveness into existing operations, and help to define potential strategies;
  • Follow-up of visitors, trainee programme, training plans, space allocation, etc.;
  • Follow-up of collaboration agreements with external partners;
  • Secondary education diploma (BTS, HNC, Bachelor, or equivalent diploma worth at least 120 ECTS);
  • Extensive secretarial training, knowledge of labour law, payroll, accounting rules, purchasing, budget management;
  • Minimum 5 years' experience as an assistant, preferably in an international environment;
  • Excellent level of English and French, both written and spoken;
  • Excellent attention to detail, with the ability to manage/set (multiple) priorities;
  • Organizational and analytical skills;
  • Initiative, autonomy, responsiveness, energy, discretion;
  • Good interpersonal skills, ability to establish and maintain positive working relations, demonstrated teamwork abilities;
  • Ability to manage a variety of simultaneous tasks, which requires the particular ability to collaborate and effectively communicate across a diverse range of people and functions with all levels of the organization;
  • Proactive approach to problem-solving and openness to change;
  • Perfectly at ease with office tools and software (Word, Excel, Powerpoint) with demonstrated ability to learn quickly new tools.

Permanent contract.

The salary will be calculated on the basis of relevant qualifications and professional experience.

Do you recognize yourself in this description? Apply now for your next professional adventure!

What we offer:

  • Join an innovative international research institute, with a workforce from 38 different countries;
  • Collaborate with global experts to advance science and address societal challenges;
  • Come and live in a vibrant city, in the heart of the Alps, and Europe's Green Capital 2022;
  • Enjoy a workplace designed to support your quality of life;
  • Benefit from our competitive compensation and allowances package, including financial support for your relocation to Grenoble For further information on employment terms and conditions, please refer to

The ESRF is an equal opportunity employer and encourages applications from disabled persons.


ESRF imageThe ESRF is a landmark for fundamental and innovation-driven research, providing scientists from all over the world with the most brilliant X-rays to unveil the structure of materials and the mechanisms of life, down to atomic resolution. Our teams contribute to addressing the complex global challenges that our society faces.

Why work for us
For more than 30 years, the ESRF has enabled major scientific breakthroughs in the understanding of living and condensed matter. With its new Extremely Brilliant Source (EBS), the ESRF is opening new vistas for X-ray science, providing a growing community of scientists with unique facilities to tackle the complex global challenges facing our society. Scientific and technical interdisciplinarity are at the core of the ESRF’s success.

Training and development
The ESRF provides a unique and vibrant setting for early-career scientists, engineers and technical staff to train and develop their scientifc and technical abilities, thus driving the transfer of expertise to other research projects, to industry and to society at large. At the ESRF, we dedicate a significant part of our yearly budget to training our staff. Our human resources policy encourages internal mobility and many of our staff members have the opportunity to change jobs during their career.

Graduate schemes
The ESRF supports many initiatives and public events aimed at sharing knowledge of science and engaging with a diverse range of audiences, including school students and young children. At the heart of this mission, the ESRF offers different educational programmes for students of all levels.

Each year, the HERCULES European school, the Joint Universities Accelerator School, and the joint International Summer Student programme that we run with the Institut Laue-Langevin, offer introductory lectures and specialized courses, practical sessions, tutorials and visits to other European research facilities.

What we are looking for
We are looking for passionate and curious people who are eager to collaborate in an eminently international open environment.

We welcome people who wish to contribute to a better understanding of the world around us and to inspire and drive progress.

We welcome people in many different disciplines (e.g. science, engineering, management) who contributes, through their diversity (gender, nationality, language, culture) and their professional skills to push the frontiers of science.

Grenoble, France

Number of employees

Main areas of research
The ESRF has defined seven EBS Science goals, in line with UNESCO’s objectives for sustainable development and with the global challenges identifed by the EU’s Horizon Europe research and innovation programme:

  • Health innovation, overcoming diseases and pandemics
  • Materials for tomorrow’s innovative and sustainable industry
  • Clean energy transition, sustainable energy storage and clean hydrogen technologies
  • Planetary research and geoscience
  • Environmental and climatic challenges
  • Bio-based economy and food security
  • Humanity and world cultural heritage

Positions recently recruited for
Scientists, postdocs, PhD students, engineers, technicians, administration, management

Desired degree disciplines/class
From apprenticeship to PhD, in various disciplines (e.g. science, engineering, management, administration)

How to apply
Apply online at For further information contact

Closing date
All year round

Tel +33 04 76 88 20 19

Find Us
71 avenue des Martyrs
CS 40220
Cedex 9

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